Request for Permission Policy & Forms
While the pastor, canonical administrator of parish or school, or other appropriately delegated church official has the authority to take actions (within the boundaries of corporate governance), certain actions require diocesan review and canonical permission by the Bishop or his delegate for the sake of canonical (or even civil) validity.
The purpose of this policy is to articulate expectations for these particular actions. This permission is sometimes canonically required by an action itself, and at other times, it is required because a certain action has been identified as "an act of extraordinary administration" by the diocesan bishop (c. 1281 §§1-2).
Request for Permission Policy
Review the Official Canonical Permissions Policy.
Review Policy
Request for Permission Process & Forms
Review the full summary of the Requests for Permission process.
Review Presentation
Select form to view requirements. All required documentation should be compiled and ready to submit before completing the request form. Forms submitted cannot be routed for approval until all documentation is received.
| Alienation of Real Property |
Required Documentation:
- Entity's Finance Council approved minutes for the action.
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the action.
- All Legal documents related to this action.
- Any Appraisals of the Property.
Request for Alienation of Real Property Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Chief Administrative and Finance Officer & Vice Chancellor for approval.
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| Alienation of Religious Artifacts |
No Required Documents
Request for Alienation of Religious Artifacts Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Vicar of Divine Worship. |
| Borrowing or Line of Credit |
Required Documentation:
- Entity's Finance Council approved minutes for the debt.
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the debt.
- Loan or Line of Credit documents.
Request for Borrowing or Line of Credit Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Chief Administrative and Finance Officer for approval.
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| Building Projects |
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Building projects include construction, renovations, and extraordinary repairs (including projects associated with insurance claims).
Permissions Overview:
- All projects require Bishop approval.
- All proposed building projects for parish churches or chapels (or related to liturgical questions) require diocesan review by the Vicar of Divine Worship.
- Projects over $50,000 require diocesan review facilitated by the Director of Property Management.
- Projects over $100,000 require review by the Building Commission.
- Building projects involving repairing damage (i.e. storms) may not require Building Commission review, but the plan and contract(s) are to be reviewed by the Director of Property Management.
Project Information Form
Completed Project Information Form's need to be emailed to requests@dmdiocese.org.
We ask that you contact Norm Bormann, Director of Property Management, Safety and Security by email or phone (515) 229-8008 early in the process for an overview of procedures specific to your project or for any related questions.
***Additional information may be found in the Property Management and Security tab under "Diocesan Building Commission Guidelines."
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| Capital Campaign |
Required Documentation:
- Entity's Finance Council approved minutes for the action.
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the action.
Do not complete this form if part of a Building Project, as the Capital Campaign form information is part of the Building Project "Project Information Form -Part II Funding and Further Details...."
Request for a Capital Campaign Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Director of Development & Chief Administrative and Finance Officer for approval.
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| Initiating or Responding to Civil Litigation |
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Do not communicate with claimants or witnesses regarding litigation without submitting this request and engaging counsel through the Diocese.
Notify the Diocese staff as soon as possible.
Required Documentation:
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the legal action.
- All correspondence with all legal counsel, regulatory body, or government agency regarding this matter.
Request to Initiate or Respond to Civil Litigation Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Chief Administrative and Finance Officer & Chancellor for approval.
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| Leasing of Property to/from a Non-Diocesan Entity |
Required Documentation:
- Entity's Finance Council approved minutes for the lease.
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the lease.
- Lease Documents
Request to Lease Property to a Non-Diocesan Entity Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Chief Administrative and Finance Officer for approval.
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| One-Time Commitment >$50,000 Outside Budget |
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Use this form to make a request to a one-time commitment of resources, purchased or leased over $50,000 outside of the annual operating budget.
If this commitment is going to require a Capital Campaign, you will also need to complete the Request for a Capital Campaign Form.
Required Documentation:
- Entity's Finance Council approved minutes for the commitment.
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the commitment.
- All Legal documents related to the commitment.
Request a One-Time Commitment >$50,000 Outside Budget Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Chief Administrative and Finance Officer for approval.
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| Purchase of Real Property |
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Required Documentation:
- Entity's Finance Council approved minutes for the purchase.
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the purchase.
- Appraisal of the Property.
- Real Estate Listing.
Request to Purchase of Real Property Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Chief Administrative and Finance Officer for approval.
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| Refusing/Accepting Major Gifts Over $100,000 |
Required Documentation:
- Entity's Finance Council approved minutes for the action.
- Entity's Leadership body (Parish Council or Board of Directors) approved minutes regarding the action.
- What are the documented restrictions related to the gift?
Request to Refuse or Accept Major Gifts over $100,000
Select scannable QRcode to submit by phone or tablet.
Once the request form is received and all documentation is submitted, your request will be routed to our Director of Development & Chief Administrative and Finance Officer for approval.
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| Termination of an Employee |
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Prior to any action: Requires contact & approval by the Diocese's Director of Human Resources & Safe Environment.
No Required Documents
Request to Terminate an Employee Form
Select scannable QRcode to submit by phone or tablet.
Once the request form is received, your request will be routed to our Director of HR and Safe Environment & Chief Administrative and Finance Officer for approval.
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